Last updated: December 2024

 

Philanthrope Ltd. ("we", "us", "our") is committed to respecting and protecting your privacy. This Privacy Policy outlines how we collect, use, store, and disclose your personal information in compliance with the UK General Data Protection Regulation (UK GDPR). By using our services, you agree to the practices described in this policy.

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1. Data Controller

 

Philanthrope is the data controller responsible for your personal data. If you have any questions regarding this policy or your data, please contact us.

2. What Information We Collect

 

We collect and process personal data necessary for our executive search, assessment, and consulting services. This may include:

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• Personal Data Collected from Clients:​

  • Contact details (name, email, phone number, job title, company)

  • Information about your organisation and requirements

  • Billing and transaction information

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• Personal Data Collected from Candidates:

  • Contact details (name, email, phone number, address)

  • Professional history (CV, LinkedIn profile, qualifications, skills, references)

  • Interview notes, assessments, and communication records

  • Employment preferences (role type, salary expectations, availability)

 

• Sensitive Personal Data (Special Category Data):

  • We may collect sensitive personal data, such as health information or diversity data, with your explicit consent or as required by law.

 

3. How We Use Your Information
 

We use your personal data to:

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• Provide executive search, assessment, and consulting services

• Communicate with you regarding opportunities, assignments, or relevant updates

• Assess your suitability for specific roles (candidates)

• Develop tailored consulting strategies (clients)

• Comply with legal and regulatory obligations

 

4. Lawful Basis for Processing
 

We process your personal data based on the following legal grounds:

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• Consent: When you explicitly consent to us collecting and processing your data.

• Contract: To fulfil our contractual obligations to you as a client or candidate.

• Legitimate Interest: To provide our services, improve our operations, and communicate with you, balanced against your data protection rights.

• Legal Obligation: To comply with UK law or regulatory requirements.

 

5. Data Sharing and Transfers
 

We only share your personal data with:

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• Clients seeking candidates for positions

• Candidates during the executive search process

• Third-party service providers who support our operations (e.g., IT services, background check providers), all of whom are bound by confidentiality and data protection obligations

• Regulatory authorities or legal advisors, where required by law

 

We do not sell or trade your personal data. If we transfer your data outside the UK or EEA, we ensure appropriate safeguards, such as Standard Contractual Clauses or equivalent protections, are in place.

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6. Data Retention
 

We retain your personal data only as long as necessary for the purposes outlined in this policy:

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• Candidates: We retain your data for up to 5 years after the last contact, unless you request deletion sooner.

• Clients: We retain your data for the duration of our business relationship and for legal or regulatory requirements.
   

After these periods, your data will be securely deleted or anonymised.
 

7. Your Rights

Under the UK GDPR, you have the following rights regarding your personal data:

 

• Access: Request a copy of the data we hold about you.

• Correction: Ask us to correct any inaccuracies in your data.

• Erasure: Request deletion of your personal data (subject to legal obligations).

• Restriction: Ask us to limit the processing of your data in certain circumstances.

• Data Portability: Receive your data in a structured, machine-readable format.

• Objection: Object to the processing of your data based on legitimate interests.

• Withdraw Consent: Withdraw consent at any time where processing is based on consent.

 

To exercise your rights, contact us.

 

8. Security
 

We take appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse. These include encrypted communications, secure data storage, and access controls.

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9. Cookies
 

We use only essential cookies to ensure our website functions properly. No tracking or advertising cookies are used.

 

10. Updates to This Policy
 

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

 

11. Complaints

If you are dissatisfied with how we handle your personal data, you can contact us. You also have the right to file a complaint with the Information Commissioner's Office (ICO):

 

Website: www.ico.org.uk
Phone: 0303 123 1113